The Department of Architecture invites applications for the position of Executive \/ Senior Executive position.<\/p>\n
The Department of Architecture in the College of Design and Engineering is ranked among the top 10 in the world, and Asia\u2019s best in Architecture\/Built Environment, based on the Quacquarelli Symonds (QS) World University Rankings (2024).<\/p>\n
Job Description<\/strong><\/p>\n I. Academic Staffing Administration II. Research Grant Administration III. Alumni Engagement and Relations Job Requirements<\/strong><\/p>\n We are seeking a dynamic and resourceful individual who is passionate about administration in dealing with people from all walks of life in supporting all programmes of the Department. These duties are spread across the entire academic year in support of the Department. If you thrive in a collaborative environment and possess the necessary qualifications and experience, we encourage you to apply for this exciting opportunity. Join us in shaping the future of education and research at the National University of Singapore.<\/p>\n \u2022 Bachelor\u2019s degree in any discipline. All qualified individuals are encouraged to apply. To submit your application by 28 December 2025, please visit (https:\/\/careers.nus.edu.sg\/job\/Executive-Senior-Executive-%28Administration-and-Operations%29\/31095-en_GB\/<\/a>). Applications may be considered after this date if position remains available. The expected start date for the appointment is by February\/March 2026.<\/p>\n
\n\u2022 Collate and compile application materials for full-time academic and part-time teaching staff.
\n\u2022 Compile and monitor teaching workloads and provide administrative support for the Department\u2019s teaching deployment in coordination with Programme Directors, Cluster Leads, the Deputy Head (Academic) and the Head of Department.
\n\u2022 Coordinate logistics for campus visits in collaboration with the Search Committee.
\n\u2022 Gather reference letters and external review letters for appointment, promotion, and tenure cases.
\n\u2022 Track and verify monthly teaching hours for part-time teaching staff.
\n\u2022 Provide timely and accurate responses to queries from internal and external stakeholders.
\n\u2022 Assist with ad-hoc staffing-related tasks as assigned by the Admin Team Lead.<\/p>\n
\n\u2022 Coordinate all aspects of grant administration for research projects within the Department, including grant claim submissions, invoice payment requests, reporting, and other research-related administrative tasks, in collaboration with internal and external stakeholders.
\n\u2022 Provide administrative support to the Principal Investigators (PIs) throughout the research grant claim lifecycle, including gathering information and maintaining records of approved grant terms and conditions, and consolidated claim forms.
\n\u2022 Serve as a point of contact for research grant-related inquiries and monitor claim submission deadlines to ensure timely processing.<\/p>\n
\n\u2022 Assist in coordinating alumni events such as reunions, lectures, and networking sessions in coordination with the Deputy Head (External Relations).
\n\u2022 Serve as a point of contact for alumni inquiries and maintain an up-to-date alumni database.
\n\u2022 Support meetings and initiatives involving alumni and other external stakeholders.
\n\u2022 Monitor budgets and activities related to alumni relations and development.
\n\u2022 Provide logistics support for alumni events, communications, and announcements.<\/p>\n
\n\u2022 Minimum 2-4 years of relevant administrative experience, preferably within an academic or public sector environment.
\n\u2022 Experience in finance, project coordination, or staffing is an advantage.
\n\u2022 Strong organizational, communication, and interpersonal skills.
\n\u2022 People-oriented, proactive, and solutions-driven, with a can-do attitude.
\n\u2022 A team player who can work both independently and collaboratively with internal and external stakeholders.
\n\u2022 Comfortable working in a dynamic, fast-paced environment with the ability to manage multiple tasks and deadlines effectively.<\/p>\n