Student Info

Internship Support Letters will only be issued for internships registered under the Industrial Attachment programmes.

The letters are issued by batch on a periodic basis via auto-generated email. If you require the Internship Support Letter urgently, please submit your request via email.

Please refer to this guide if your Employer requires you to generate a Student Status Letter for the purpose of an internship grant application.

It is important to have a written agreement or contract of service from your Employer to ensure that both parties have an aligned understanding of the terms and conditions as well as the expectations of the internship employment.

Students may refer to the College’s guide to Employers.

Leave may be granted at the Employer’s discretion. Students and Employers are to refer to the internship contract and abide by the contractual terms and Employer HR practices. The College recommends the following.

Annual Leave:  Up to 3 days (for Industrial Attachment) | Up to 1 day (for Vacation Internship)

Sick & Hospitalisation Leave: As per the Employer’s HR practice.

• The student must inform or tried to inform the Employer within 48 hours of his/her absence.
• The student’s sick leave must be certified by the Employer’s appointed doctor or a government doctor (including doctors and dentists from approved public medical institutions).
• Employers and students are to notify the Careers & Internships team if students’ sick leave application exceeds what is entitled or if students require extended sick leave.
  

Compassionate Leave: Typically provided if there is a passing of an immediate family member and is to be granted at the Employer’s discretion.

Special Leave: The College encourages Employers to allow students to participate in official competitions and events representing Singapore or NUS.

• Students may use their annual leave for such situations or Employers may request for students to make up for the time away if the annual leave is insufficient.

All full-time matriculated students of NUS subscribe to a compulsory Insurance Scheme as part of the student’s miscellaneous fees.

• Employers are recommended to cover students under their organisation’s insurance schemes such as medical or workmen’s compensation (WICA), especially if students are required to work in high risk environments (i.e. laboratories, shipyards, heavy industry environments with machinery/equipment).

NSmen who are called up for In-camp Training (ICT) during their reservist periods will not be granted deferment on the grounds of academic commitments. Students are to submit the ICT notice to the company as soon as they receive the notice issued by MINDEF.

• The College does not require students to make up for the time away at ICT for up to 3 weeks.
• Employers may wish to discuss with their students for an extension of their internship to make up for the time away at ICT.

Students are to be aware of what constitutes as confidential information and that such information cannot be discussed or shared externally. When in doubt, please clarify with your Employer. If necessary, a non-disclosure agreement may be signed between students and Employers.

Employers and students should mutually agree on terms and conditions of Intellectual Property rights as per internship agreement.

You are an Ambassador for NUS!

College expects students to uphold the Code of Student Conduct at all times. Students will have to face the disciplinary panel if the NUS Code of Student Conduct is breached during their internships.

Students shall adhere to the safety policies of the Employer at all times, and be responsible for their safety, health, and welfare during the internship. All persons at work (including student interns) have the duty to ensure that the work environment is safe for everyone. Any person at work (including interns) who, without reasonable cause, willfully or recklessly does any act which endangers the safety or health of himself or others shall be guilty of an offence pursuant to the Workplace Safety & Health Act.

The following actions and/or behaviour prior or during a student’s internship may result in counselling or corrective action by the College.

• Missing scheduled interviews for internship applications
• Withdrawing of internship acceptance
• Repeatedly arriving late to work during the internship period
• Repeatedly taking sick leave or annual leave during the internship period
• Unethical or unprofessional behaviour during interviews and internship period

Employers and students should complete the entire internship period or the mutually agreed upon period.

• If there are any issues between the Employer and student, please inform the assigned CDE Mentor or Careers & Internships team to mediate before considering the option of termination.
• If the termination is due to student’s unsatisfactory internship performance or conduct, the student may be subject to corrective action.

In case of early termination by either party, a termination notice can apply if mutually agreed upon at the time of the internship acceptance.

Corrective action may comprise of the following.

• Academic penalty; and/or
• Financial penalty; and/or
• Any other corrective action as deemed appropriate by the College
  

Students who fail the internship course are required to repeat it in another semester if the course is compulsory for graduation.

Students are to contact the Careers & Internships team and/or their Department Internship Coordinator if they are subject to any of the following at their workplace.

• Workplace accidents or injuries
• Harassment
• Abuse
• Inappropriate or unfair treatment
• Unsafe practices