(1) Undergraduate programme management

• Undergraduate curriculum matters:
  • Update catalogue, prospectus etc. including  website
  • Implement new module/programme including advising on programme structure for Industrial Design and NUSC, includes providing advice on programme requirements
  • Verify completion of programme requirements
  • Admin support for Division’s Minor(s) programme
  • Serves as representative at Undergraduate (UG) admin lead meetings

• Undergraduate admission:
  • Prepare and manage annual student admission – aptitude test,  prepare instruction manual for reviewers and applicants, prepare admission data, update FAQ/Freshmen Guide
  • Plan and organise the Division’s welcome session for student

• Course management:
  • Timetable planning, venue/facilities booking for courses
  • Manage hiring of part-time teaching staff
  • Work with partners on allocation of common curriculum courses/pillars
  • Manage accuracy of student feedback data, platform bidding, pre-allocation of core course and tutorial groups etc
  • Manage examination administration, prepare result data etc
  • Assist in graduation and commencement matters

• Student and faculty support:
  • Assist in students’ matters including providing general advice e.g. management of study plan to ensure Division’s academic standards are met
  • Provide support to review plagiarism cases
  • Assist in e-claim system and admin support to faculty
  • Oversee the internship programme
  • Serve as member in the Division Care Team and the Crisis and Ethics Committee

(2) General admin

• Housekeeping and maintenance of Division Studio/Offices
• Admin support which includes processing claims request, assisting in events logistic etc
• Any other related duties as assigned

Qualifications

• University degree
• Minimum of 3–5 years working experience in the same capacity
• Excellent communication (oral and written) skills
• Service-oriented, with good analytical and inter-personal skills.
• Able to work in a fast-paced environment with a team or independently, with little supervision 
• Familiarity with various administrative IT systems in NUS will be an advantage i.e. Cloud HR System (CHRS), NUS Concur, SAP S/4 Hana (Finance), nBox, Canvas, Curriculum Management System (CMS), NUS Student Work Scheme (NSWS) etc.
• Competent in MS Office. It will be an added advantage if familiar with SAP and Web Development
• NUS Personal Data Consent for Job Applicants

Interested applicants are invited to apply directly at our NUS Career Portal.
We regret that only shortlisted candidates will be notified.

At NUS, the health and safety of our staff and students are one of our utmost priorities, and COVID-vaccination supports our commitment to ensure the safety of our community and to make NUS as safe and welcoming as possible. Many of our roles require a significant amount of physical interactions with students/staff/public members. Even for job roles that may be performed remotely, there will be instances where on-campus presence is required.

Taking into consideration the health and well-being of our staff and students and to better protect everyone in the campus, applicants are strongly encouraged to have themselves fully COVID-19 vaccinated to secure successful employment with NUS.